![]() ![]() In an Action Priority Matrix, the Effort involved is plotted against the Impact of each task.Ĭhoosing between these time management tools can be tricky. On the one hand, it compares urgency, and on the other importance of each task and helps to set priorities. The EisenHower Matrix is also known as Urgent Important Matrix or the EisenHower Decision Matrix. They allow activities to be prioritized and scheduled using defined criteria. The Action Priority Matrix and the EisenHower Matrix both address this shortcoming. The dilemma we face is that the To Do list does not discriminate between the importance, urgency or time required for any of the activities listed. The familiar To Do List is a time management tool that we all use in both our professional and personal live. Time management refers to organizing, planning, and the utilizing our time to increase effectiveness, efficiency, and productivity. Time management is an important requirement for all executives and good time management can frequently be the difference between a highly effective executive and one who struggles to complete important tasks. Highly efficient executives complete a large number of tasks during the working day, while highly effective executives complete those tasks that are important and have a significant impact on how well he/she achieves his/her key goals and objectives. ![]() Time is the most valuable resource we have.īecause there is only 24 hours in the day, we all practice time management to some extent. Our Excel management tool is a comprehensive management system that allows you to dynamically control, in real time, all aspects of the tasks/activities, using the EisenHower matrix approach, through a single dashboard. We also offer an EisenHower Matrix Excel Management template Check it out now! The Action Priority Matrix, uses Effort involved and the resultant Impact as the criteria to set priorities. The EisenHower Matrix uses Urgency & Importance to prioritize and schedule activities. The good news is you don’t have to, you get both! Use the one that you find most useful or indeed both in particular circumstances. How do you choose between an Action Priority Matrix or EisenHower Matrix? These tasks will go into quadrant 4.Action Priority & EisenHower/Urgent Impor ta nt Matrix for Word None: This is an outside task that has no benefit to a project/goal. Minor impact: This task is beneficial but the project/goal will not suffer or change without it. Neutral impact: Not completing this tasks will make things difficult, but the project can recover with other strategies. Major impact: Consequences of not completing results in major setback. Impact (select): Will the consequences of not completing result in a major setback? Unexpected deadline for new task that must be completed soon. Unexpected change in plans pushes task to top of the list despite other qualifiers. Status (select): Is the status of the task not started or in progress? Tasks that are currently in progress will be prioritized to avoid having multiple active projects and burning out.Ĭritical (checkbox): Is this a critical task? There are two scenarios for this. Deadline (date): Is this task’s deadline coming up soon? Over-analyzing or engaging in activities that do not push a project forward.įor (select): Is this a task for myself, my workplace, or someone else? In other words, if I do not complete this task, will someone be dissapointed? Tasks with minor impact scheduled too far ahead. Tasks with low or no impact on a greater goal. Recurring or “busy tasks” that can be delegated or automated. Tasks to delegate to someone else, to automate partly or entirely, or save for a low energy time of the day. Tasks for further research, study or revision. Mid to long term tasks yet to be scheduled for the future. High value communication tasks that are relationship builders. Recurring tasks or regular maintenance tasks. These tasks are opportunities for growth without pressing urgency or distraction. High impact tasks, that if not completed, result in major setback. Tasks that are for clients, coworkers, peers, etc. Critical tasks that have harsh consequences if not completed soon.Įxpected and unexpected deadlines coming soon. ![]()
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